How AVoIP is transforming Conference Rooms – a new standard in Meeting Space Design

Solutions for distributing audio-video (and more!) signals over IP are becoming increasingly popular — even in environments where traditional AV systems once dominated. A perfect example of this shift can be seen in large conference rooms, where multiple displays and sources must be managed efficiently.

Why is this happening? There are 3 key reasons.

1. Growing Confidence Among Integrators

AVoverIP technology has been present on the market for quite some time. Initially, it faced significant resistance — mainly due to a different design methodology and operational approach compared to traditional AV systems.

Over time, however, both users and integrators have become comfortable with the “IT side” that AVoIP requires, learning to use it more consciously and to take advantage of the many benefits that network-based AV distribution brings.

2. Broad Product Range and Lower Prices

Today, the variety of available AVoIP solutions is truly extensive. Just take a look at our portfolio, which includes products from manufacturers such as Kramer, Matrox, Infobit, Purelink, Niveo and CYP, supporting the most popular 1Gb and 10Gb standards. This makes it possible to select a system perfectly matched to the customer’s specific requirements and installation conditions.

Increased market availability and stronger competition have led to falling prices. As a result, AVoIP systems can now compete not only in advanced use cases such as control rooms, but also in smaller installations. And while in many cases the cost of an AVoIP setup may still be slightly higher than that of a traditional AV solution, the difference is becoming marginal — and the advantages are significant enough that AVoIP is increasingly becoming the preferred choice.

3. Uncompromising Quality and Reliability

Both end users and, notably, system integrators now have much greater confidence in the stability and image/audio quality that AVoIP offers — often comparable to a traditional point-to-point HDMI connection.

Depending on the chosen hardware and technology, it’s possible to achieve zero-latency installations with full 4K60Hz 4:4:4 support.Such setups, based for instance on the SDVoE standard, remain more expensive, but where minimal latency is not critical, cost-effective 1Gb systems using codecs like H.265 or JPEG are more than sufficient.

…In addition, AVoIP brings its well-known advantages: flexible installation, scalability, and minimal (or no) distance limitations. All these factors together explain why AVoIP is increasingly appearing in AV installations that were previously the domain of traditional solutions — such as divisible conference rooms. And that’s exactly what this article is about.

Concept

In this concept — based on a real project — we are dealing with a conference room that can be divided into two smaller spaces. Flexible meeting space.

For video distribution, the setup includes a projector for the main screen and two large-format displays. When the room is combined, all displays show content from a single source. When divided, each smaller room operates independently.

The system also includes audio distribution and videoconferencing accessories, with a shared audio setup available when the room is combined. Video is transmitted wirelessly from user laptops using compatible USB-C or HDMI modules.

In this particular case, there is also access to video sources located in the server room — such as specific computers or servers — with full KVM functionality available.

Connection Diagram

AV Equipment List

Displays

• Projector
• Projection screen
• 2 × Large-format LCD displays

Wireless Presentation System

• 2 × Infobit iShare X400
• Compatible USB-C / HDMI modules (iShare CX4 / HX4)

iShare X400      iShare CX4     iShare HX4

Audio System

• Kramer DSP-62AEC amplifier
• 2 × Tavor 6 speakers
• Wireless microphone system (base + microphone)

DSP-62-AEC     TAVOR 6-O(PAIR) 

Videoconferencing Devices

• 2 × Kramer K-Bar
• 1 × Kramer KAC-CAM-70 camera

K-BAR       KAC-CAM-70

Control System

• Kramer Virtual-Brain 1
• 1 × iPad with Kramer Control app

Virtual-Brain1  

AVoIP System

• x × Kramer KDS-17EN encoders (depending on the number of signal sources)
• 3 × Kramer KDS-17DEC decoders
• 1 × Niveo NGSME16T2H-AV AVoIP switch

KDS-17EN      KDS-17DEC    NGSME16T2H-AV

Key Benefits

• Fully controllable system supporting multiple modes: combined large conference room / divided smaller rooms
• Benefits of using a unified Kramer ecosystem
• Seamless integration of AVoIP with Kramer Control
• Encoders and decoders can also act as control gateways (via RS-232)
• Flexible infrastructure thanks to structured cabling (Cat)
• Wireless image transmission to the projector and displays (combined mode) or to each display separately (divided mode)
• Wireless USB device access for videoconferencing when using USB-C modules
• System scalability — easy to add new sources (e.g., Kramer TBUS table connection boxes) or additional displays
• KVM access to server-based sources enables the conference room to be repurposed as a control room when required

Such a system can be easily scaled to larger environments consisting of multiple rooms, more displays, and a higher number of sources. Thanks to the AV equipment and AVoIP synergy we can easily fine-tune space to the users expectations.

Conclusions

AVoIP technologies are gaining momentum not only in advanced installations such as control rooms or campus-wide systems but also in everyday meeting spaces — especially in flexible meeting spaces and divisible conference rooms. Solutions based on IP transmission meet the modern ProAV demands for flexibility, scalability, and integration — the three key attributes of today’s AV industry.

In practice, this means the physical layout of a room no longer dictates the structure of the connections — the network becomes the medium, allowing free distribution of signals regardless of distance, number of sources, or displays. This enables systems to adapt easily to changes in room configuration, infrastructure expansion, or evolving user requirements.

In an era of AV-IT convergence and the growing importance of hybrid and remote collaboration, AVoIP is the natural direction for AV system development. Integrators are increasingly designing around network-based solutions that allow centralized management, monitoring, and system updates. When combined with control platforms such as Kramer Control, users benefit from a consistent and intuitive environment for managing the entire ecosystem — from audio and video to room automation.

The future of conference rooms is not only about higher-quality image and sound — it’s about intelligent, integrated, network-based AV infrastructure.

This example demonstrates that with AVoIP, it is possible to create a system that is:

• Scalable – easy to expand with new sources or displays
• Modular – adaptable for different configurations (combined / divided room)
• Cost-effective – leveraging existing network infrastructure
• Future-ready – compatible with new standards and emerging ProAV trends

AVoIP is no longer a technological curiosity — it has become the default choice for AV projects where flexibility, ease of management, and expandability are key priorities. Whether you are designing a system for a single conference room or an entire meeting floor, IP-based signal distribution enables you to build an infrastructure that’s ready for the future.

In our portfolio, you’ll find complete AVoIP, control, audio, and videoconferencing solutions from brands such as Kramer, Matrox, Infobit, Purelink, Niveo and CYP — everything you need to create a modern and scalable AV environment.

Get in touch with our team to design a system tailored to your space — from concept to commissioning.

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